October Board Meeting Minutes

Minutes for Baker Food Co-op
October 16, 2014, Directors Meeting

The regular monthly meeting of the BFC Board of Directors was held on Thursday, October 16, 2014, at 6:00 PM

, in the staff room of the Baker Food Co-op. President, Dennis Winkler occupied the chair and Vicki Wares, Director at Large, served as Acting Secretary. The minutes of the last meeting were read and approved as corrected.
Treasurer’s Report: Linda Cyr, Treasurer, presented the Upson Roofing Bill for signing by the Board. Then she presented reports:
• Profit & Loss, January – September 2014
• Balance Sheet This Fiscal Year to Date
• Statement of Cash Flows, January – September 2014
• Sales/gross profit for 2011, 2012, 2013, and 2014 YTD
• Sales per COPOS vs. Sales per QB
• Bimonthly Hourly Employees payroll January – June 2014
Linda stated that she is resigning from the office of Co-op Treasurer. Jewel Pilcher moved “that the Treasurer’s Report be approved as presented.” The motion was approved.
Guest Reports:
Marty Stipe, P.E., auditor for the Oregon Department of Energy, presented the results of the Baker Food Co-op Energy Audit, July 29, 2014. A question and answer period followed.
Mary Jo Grove, Broker, CRS, GRI, gave a report on considerations of selling the 10th Street property owned by the Co-op.
Staff Reports:
Reports were given by Carol Morrison, BFC Manager; Jana Simpson, Working Member Coordinator and Pat Cullen, new employee for Saturday and Thursday afternoons, was introduced.
Unfinished Business:
Dennis Winkler, President, distributed DRAFT Agenda for the upcoming meeting, October 23, 2014 at 7:00 PM, at the Co-op. He reported on the competitive bid process for Building Insurance renewal. He has received bids from Clarke & Clarke and Country Finance. BizNet and Wheatland have not yet responded. He asked Carol Morrison to research costs of insuring freezers and coolers and contents. He is still researching Board liability insurance.
Mary Jones, Director at Large, reported on the centerpiece she created and funded for the Crossroads Art Center Fundraiser.
Jewel Pilcher, Vice President, presented the locking file cabinet that she acquired for the Co-op. Carol Morrison will take responsibility for modification of the locking system and the transfer of important files, e.g. Employee files, Treasurer Reports and meeting records.
New Business:
No members were signed up to present “Member Comments.”
Mary Jones requested discussion on the sale of the 10th Street property. The Board decided that Dennis will contact Baker Realty for a second presentation on the sale. Dennis will also find the deed with Old West and other background material, e.g. financial data, to inform the Board.

The meeting adjourned at 8:20 PM.
Vicki T. Wares, acting secretary