March 2015 Board Meeting Minutes

DRAFT Minutes for Baker Food Co-op

March 17, 2015, Directors Meeting

The March meeting of the Baker Food Co-op Board of Directors was held at the Baker Food Co-op Tuesday, March 17, 2015 at 5:30 pm.  A quorum being present, the meeting was called to order by President, Dennis Winkler.  Board Members present were Dennis Winkler, Barbara Haynes, Tim Banister, Vicki Wares, Mary Jones, and Susie Busch.

Note:  MSUC=It was moved, seconded, carried by Unanimous vote.

MSC:  It was moved, seconded, carried.  Those dissenting are listed.

It was MSUC (Susie, Barbara) to accept the agenda.

A representative from the Co-op Physical Infrastructure and Energy Committee (PIE) gave the committee’s March report for HVAC and venting the Co-op building.

The 5 Year Planning Committee indicated that it will have a follow-up meeting next week.

It was MSUC (Barbara, Vicki) that the minutes for the February meeting be approved as read.

After reviewing the Treasurer’s report, it was MSUC (Barbara, Mary) the Treasurer’s report be approved.

There were no Member Owner Comments

Staff Reports

Manager:  Carol Morrison

The Project Proposal from OTEC is being carried out by the electrical contractor for retrofitting the Co-op lighting with LED lights.

Power will need to be connected to illuminate the outside Co-op sign.

The electrical panels will be evaluated along with the Co-op cooling options.

The tree removal permit is being processed for removing one tree along Broadway.

Working Member Coordinator:  Jana Simpson

Seven new members joined the Co-op in January, and 26 working members worked 10 or more hours.  Three new cashiers will be trained.

Bran Novak, the Snack and Candy Department Head is the Department Head of the month.  Meghan Andersch works every fourth Saturday and is the Working Member of the month.

Unfinished Business:

There was a question and answer time with two possible nominees for the vacant Board positions.

MSUC (Tim, Susie) the Staff Policy and Procedures be approved.  Thanks to the Policy and Procedures Committee. The Working Member Policy and Procedures will be the next project.

After discussion, the formatting change for Article 5 of the Bylaws and electronic voting for the Board of Directors was MSUC (Susie, Barbara).  The first reading of these changes (as stated in the Co-op Bylaws) will be read at the April 17 Member Owner Meeting.

MSUC (Barbara, Mary) to approve the Board electronic voting policy as a draft for the Board Policy and Procedures.

A Staff and Board meeting with the Advopay credit/debit card rep will be scheduled next week.  It was MSUC (Tim, Vicki) that the Co-op will use Advopay for credit card processing if all remaining questions are resolved. 

MSUC (Vicki, Tim) that $30 per year be spent to take all website pop-up ads off the Co-op website pages.

The Annual Member’s Meeting on April 16th will start with an “After Taxes, Toasts and Tidbits Event” (3-T Event) at 5:30 pm.  The Member Owner meeting will start at 6 pm with elections for the Board of Directors along with Co-op updates and a Member Owner comment time.

With no further business MSUC (Vicki, Tim) the meeting be adjourned.

Susie Busch, Secretary