January 2015 Minutes

DRAFT Minutes for Baker Food Co-op

January 15, 2015 Directors Meeting and Member Owner Meeting

The January meeting of the Baker Food Co-op Board of Directors meeting and the Member Owner’s Meeting was held at the Baker Food Co-op Thursday, January 15 at 6 pm.

A quorum being present, the meeting was called to order by President, Dennis Winkler. Board Members present were Dennis Winkler, Jewel Pilcher, Barbara Haynes, Mary Jones, Tim Banister, Vicki Wares and Susie Busch. Linda Cyr, Treasurer, Carol Morrison, Manager, Jana Simpson, Working Member Coordinator and 20 Member Owners were also present.

Note: MSUC=It was moved, seconded, carried by Unanimous vote.

MSC: It was moved, seconded, carried. Those dissenting will be listed.

It was MSUC (Jewel, Mary) to accept the agenda.

The October Member Owner minutes were not available so the minutes were not read.

The Treasurer’s Report was given by Linda Cyr. After reviewing the report and questions were asked, MSUC (Jewel, Tim) the Treasurer’s report be approved.

Member Comments: Leslie Gecy asked if the Co-op could have a 501c3 status. It was explained that because it is a Cooperative, it has a Chapter T status with the IRS.

Staff Reports:

Manager: Carol Morrison

The Co-op light fixtures are slowly being updated and Wheland Electric has put a light in the produce cooler.

The produce delivery has moved to Wednesday, and freight schedules are a challenge.

Working Member Coordinator: Jana Simpson

Fifteen new members joined the Co-op in December, 24 working members worked 10 or more hours

There is a great need for new cashiers to be trained.

Unfinished Business:

The Policy and Procedures Committee and the Board will finalize the Policy and Procedures.

New Business:

Tim Banister reported that the 5 Year Committee had its first meeting, and it was very productive.

Vicki Wares reported that the Physical Infrastructure and Energy Committee (PIE) has been formed and will soon have its first meeting.

Tim Banister suggested contacting Rob Heeb at OTEC for lighting replacement funds.

Names of people for the Nominating Committee were suggested, but they were not at the meeting. It was MSUC (Jewel, Barbara) that the Board contact these people and complete the committee so they can gather a slate of nominees for the vacant Board positions.

The Board has written and submitted two matching grant proposals with the Oregon State Preservation Office and Historic Baker City. Notification will be given the last of January, 2015.

Steve Moultrie, the new IT Working Member was introduced. He has started the Co-op IT updating.

Credit and debit card processing at the Co-op was discussed. Several options were presented and more will be researched so the Board can make a decision.

Bill Callow Jr. volunteered as a candidate for a vacant Board of Director position.

Members were thanked for coming to the meeting and taking an active part in the business of the Co-op. Members were asked to note the suggestion box, Board contact information, meeting minutes and other information that is posted on the bulletin board in the bulk room.

With no further business MSUC (Carolyn Kulog, Carolyn Winkler) the meeting be adjourned.

Susie Busch, Secretary

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